Skip to main content

Graduate Student Travel Policy

an airplane (decorative)

Availability of travel funds for ITLS graduate students, FY2018-2019

Date of Policy: August 7, 2018

We are pleased to announce the availability of travel funds to support ITLS graduate student travel to conferences. A student may receive up to $900 (between July 2017-June 2018). Applications will be reviewed on a rolling monthly basis, with a maximum total allotment of $6,000 for fall semester, and the remainder allocated in spring and summer semesters (up to $12,000 total).

Students are encouraged to pay close attention to RGS match opportunities and rules to maximize their sources of travel support. For the most up to date information refer to the RGS website

To be eligible, the student must be presenting at a professional conference.

Email application and Travel Authorization (see below) must be submitted at least one month before the travel date. Students who do not meet this deadline will not be approved for travel funds.

To apply, please send the following information to Annalee (

  • Student Name, A#
  • Conference information: conference title, location, dates, and webpage
  • Presentation information (author, title)
  • Source of extra funds, if any (RGS Travel Award or grant funds)
  • Proof of conference acceptance

Departmental funds cannot be used for late registration, except with department head approval. Travel cannot be used to cover avoidable added expenses (such as fllight mistakes) but can be used to pay for costs outside the traveler's control (flight for a canceled meeting). Coordinate any or cash advances with Annalee a minimum of 2 weeks in advance of travel.

If awarded, the student will submit the completed Student ITLS Travel Form to Jennifer Lyons ( at least one month before traveling. Students must submit a copy of all, itemized receipts, along with the Student ITLS Travel Form, to Jennifer within two weeks after they return in order to receive the award and reimbursement.